**办公室必备：如何正确使用和维护传真机** 一、正确使用传真机 在办公室中，传真机是进行文件传输的重要设备。为了确保传真的顺利进行和设备的长久使用，掌握正确的使用方法是关键。 1. 开机和准备 确保电源插头已正确连接，然后打开电源开关。根据机型的不同，可能需要进行初始设置或预热。请阅读设备的使用手册，了解特定的开机步骤。 2. 放置文件 将要传真的文件按照机器指示的方向放置在传真机的扫描区域内。注意文件的平整度，确保传真质量。 3. 输入接收方信息 在传真机的操作面板上输入接收方的电话号码或传真号码。确认无误后，开始发送。 4. 发送过程

在发送过程中，请勿移动或关闭传真机。等待发送完成，如果成功，将会有相应的提示信息。

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5. 接收和保存文件 如果传真机具有自动接收功能，请确保有足够的存储空间来保存传真的文件。如果需要手动接收，请及时从传真机中取出文件并妥善保存。 二、维护传真机 为了保持传真机的良好运行和延长其使用寿命，定期的维护是必不可少的。 1. 清洁机身 定期用干净的布擦拭传真机的外壳，去除灰尘和污渍。注意不要使用含有化学物质的清洁剂，以免损坏机器。 2. 清洁内部部件 定期清洁传真机的内部部件，如扫描头和送纸器等。这有助于保持传真机的性能和减少故障发生的可能性。 3. 检查墨粉和碳粉盒 如果传真机使用的是墨粉或碳粉盒，请定期检查其使用情况，并根据需要进行更换。使用低质量的耗材可能会影响传真机的性能和打印质量。 4. 定期检查和更换耗材 如传真纸等耗材应及时更换，以确保传真的顺利进行。同时，检查传真机的连接线是否完好无损，如有损坏应及时更换。 三、翻译成英文： Office Essentials: How to Use and Maintain a Fax Machine Correctly? I. Correct Usage of Fax Machine In the office, the fax machine is an essential device for document transmission. To ensure smooth faxing and long-term use of the equipment, mastering the correct usage method is key. 1. Powering On and Preparation Ensure that the power plug is correctly connected and turn on the power switch. Depending on the model, initial settings or preheating may be required. Please read the device's manual to understand specific startup procedures. 2. Placing Documents Place the document to be faxed in the scanning area of the fax machine according to the machine's instructions. Pay attention to the flatness of the document to ensure fax quality. 3. Entering Recipient Information Enter the phone number or fax number of the recipient on the operation panel of the fax machine. After confirmation, start sending. 4. Sending Process Do not move or turn off the fax machine during the sending process. Wait for the completion of the transmission, and if successful, a corresponding prompt message will appear. 5. Receiving and Saving Documents If the fax machine has an automatic receiving function, ensure that there is enough storage space to save the faxed documents. If manual reception is required, take the document out of the fax machine promptly and keep it properly. II. Maintenance of Fax Machine To maintain good operation of the fax machine and extend its service life, regular maintenance is essential.

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1. Cleaning the Body Regularly use a clean cloth to wipe the shell of the fax machine to remove dust and stains. Do not use cleaning agents containing chemicals to avoid damaging the machine. 2. Cleaning Internal Components Regularly clean the internal components of the fax machine, such as the scanning head and feeder, to maintain its performance and reduce the possibility of malfunctions. 3. Checking Ink and Toner Cartridges If the fax machine uses ink or toner cartridges, regularly check their condition and replace them as needed. Using low-quality supplies may affect the performance of the fax machine and printing quality. 4. Regular Check and Replacement of Consumables Consumables such as fax paper should be replaced timely to ensure smooth faxing. At the same time, check whether the connection cables of the fax machine are intact and replace them promptly if damaged.