高效办公：传真机的使用与维护 一、引言 在现代化的办公环境中，传真机仍然是一种重要的通信工具。尽管电子邮件和云存储等现代通信方式日益普及，但传真机在传递重要文件和文档方面仍具有其独特的优势。因此，掌握传真机的使用与维护技巧对于提高工作效率至关重要。 二、传真机的使用 1. 发送传真 （1）准备文件：将要传真的文件整齐地放置在文档台上，确保文件清晰、无污渍。

（2）拨号：按照收件人的电话号码拨号。

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（3）开始传真：一旦拨号完成并听到信号音，按下开始按钮开始传真过程。 （4）确认传输：确保传真过程已成功完成，并收到确认信息。 2. 接收传真 （1）听到信号音：当传真机接收到传真的信号时，会发出声音提示。 （2）检查文件：打开传真机，检查传真的文件是否清晰、完整。 （3）保存或打印：根据需要，将传真文件保存或直接打印出来。 三、传真机的维护 1. 定期清洁：定期清洁传真机的内部和外部，保持其整洁、无尘。这有助于提高传真机的性能和延长使用寿命。 2. 检查墨粉/碳粉：定期检查墨粉/碳粉是否充足。如果墨粉/碳粉不足，应及时更换。 3. 检查传真纸：确保使用的传真纸质量良好，避免卡纸或影响打印质量。如果发现卡纸或其它问题，应立即停止使用并清理传真机。 4. 维护服务：定期请专业人员对传真机进行维护和保养，确保其正常运行。如果发现故障或问题，应及时联系专业人员进行维修。 四、翻译成英文：Efficient Office Work: The Use and Maintenance of Fax Machines Efficient Office Work: Utilization and Maintenance of Fax Machines I. Introduction In the modern office environment, the fax machine remains a crucial communication tool. Although modern communication methods such as emails and cloud storage are becoming increasingly popular, the fax machine still has its unique advantages in delivering important documents and files. Therefore, mastering the use and maintenance of the fax machine is crucial for improving work efficiency. II. Usage of Fax Machines 1. Sending a Fax (1) Preparing the Document: Neatly place the document to be faxed on the document tray, ensuring that it is clear and without smears. (2) Dialing: Dial the phone number of the recipient. (3) Starting the Fax: Once the dialing is complete and you hear a signal tone, press the start button to begin the fax process. (4) Confirming Transmission: Ensure that the fax process has been successfully completed and receive a confirmation message. 2. Receiving a Fax (1) Hearing the Signal Tone: When the fax machine receives a fax signal, it will make a sound to indicate this. (2) Checking the Document: Open the fax machine and check if the faxed document is clear and complete. (3) Saving or Printing: Depending on need, save or directly print out the faxed document.

III. Maintenance of Fax Machines

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1. Regular Cleaning: Regularly clean the inside and outside of the fax machine to keep it tidy and dust-free. This helps improve the performance of the fax machine and prolong its lifespan. 2. Checking Ink/Toner: Regularly check if the ink/toner is sufficient. If the ink/toner is low, replace it promptly. 3. Checking Fax Paper: Ensure that the fax paper used is of good quality to avoid paper jams or affecting printing quality. If a paper jam or other issues are found, immediately stop using and clear the fax machine. 4. Professional Maintenance Services: Regularly request professional personnel to maintain and service the fax machine to ensure its normal operation. If any faults or issues are found, contact a professional for repair promptly.