**传真设备使用注意事项** 一、设备日常维护 1. 定期清洁：传真机内部和外部应定期清洁，避免灰尘积累影响设备性能。 2. 保持通风：确保传真机周围有足够的空间，以便空气流通，防止设备过热。 3. 避免潮湿：将传真机放置在干燥的环境中，避免潮湿导致设备内部元件损坏。 二、正确使用方法 1. 发送前检查：在发送传真前，检查传真的内容、格式和页码是否正确，避免发送错误文件。 2. 遵循操作流程：严格按照传真机的操作指南进行操作，不要随意按键或拔插电源线。

3. 确保清晰度：发送前确保传真的清晰度，避免模糊不清导致接收方无法识别。

三、耗材管理 1. 墨盒与纸张：使用高质量的墨盒和纸张，确保传真的质量。 2. 及时更换：当墨盒或纸张用尽时，应及时更换，避免影响传真的正常发送和接收。 四、故障处理与维护 1. 常见问题处理：遇到常见的传真问题如无法接收或发送、出现乱码等，可查阅说明书或咨询售后人员进行故障排除。 2. 定期检查：定期检查设备的电路和各部分工作状态是否正常，发现问题及时解决。 3. 售后服务：保持与售后服务人员的良好沟通，遇到无法处理的问题时及时联系维修人员。 五、信息安全 1. 加密措施：在传输重要文件时，考虑使用加密措施确保信息安全。 2. 权限管理：对使用传真机的员工进行权限管理，避免未经授权的人员使用设备。 3. 保密意识：加强员工对保密信息的意识教育，确保传真内容不被泄露。 **Fax Machine Usage Precautions** **Daily Maintenance**

1. Regular cleaning: The inside and outside of the fax machine should be cleaned regularly to avoid dust accumulation affecting equipment performance.

2. Maintain ventilation: Ensure sufficient space around the fax machine for air circulation to prevent overheating. 3. Avoid humidity: Place the fax machine in a dry environment to prevent moisture from damaging internal components of the equipment. **Correct Usage** 1. Check before sending: Before sending a fax, check that the content, format, and page numbers are correct to avoid sending the wrong file. 2. Follow operating procedures: Strictly follow the operation guide of the fax machine and do not randomly press keys or unplug the power cord. 3. Ensure clarity: Ensure that the fax is clear before sending to avoid being unrecognizable by the receiver due to blurriness. **Consumables Management** 1. Ink cartridges and paper: Use high-quality ink cartridges and paper to ensure the quality of faxes. 2. Timely replacement: Replace ink cartridges or paper when used up to avoid affecting the normal sending and receiving of faxes. **Fault handling and maintenance** 1. Common problem handling: For common fax problems such as inability to receive or send, or garbled code, consult the manual or contact after-sales personnel for troubleshooting. 2. Regular checks: Regularly check the circuit and working status of each part of the equipment to ensure normal operation. Resolve any issues found promptly. 3. After-sales service: Maintain good communication with after-sales service personnel and contact maintenance personnel promptly when encountering problems that cannot be handled. **Information Security**

1. Encryption measures: Consider using encryption measures to ensure information security when transmitting important documents. 2. Access control: Implement access control for employees using the fax machine to prevent unauthorized personnel from using the equipment. 3. Awareness of confidentiality: Enhance employee awareness education on confidential information to ensure that fax content is not leaked.