办公设备中的隐形之星：传真机的功能与使用 在众多办公设备中，有一种常常被忽视但仍然具有重要作用的设备——传真机。尽管在现代数字化办公环境中，电子邮件、云服务和在线协作工具日益普及，传真机依然占据着不可或缺的地位。下面我们将详细探讨传真机的功能及其使用方法。 一、传真机的功能 1. 传输文件：传真机最主要的功能就是传输文件。用户只需将需要传输的文件放置在传真机的进纸盘中，然后输入接收方的电话号码和传真号码，即可将文件发送至对方。 2. 自动拨号：许多现代传真机具有自动拨号功能，可以在发送文件前自动拨打接收方的电话号码，省去了手动拨号的步骤。 3. 接收文件：传真机不仅能发送文件，还能接收文件。当接收方接收到传真的信号时，他们可以将传真的内容打印出来，或直接在电脑上查看。 4. 加密保护：部分高级的传真机还具有文件加密功能，可以保护传输的文件的机密性。 二、传真机的使用 1. 准备阶段：首先需要准备需要传输的文件，并确保文件格式与传真机兼容。此外，还需要确保电话线路的畅通。 2. 发送文件：将文件放置在传真机的进纸盘中，然后输入接收方的电话号码和传真号码。如有需要，可以设置发送时间或选择自动拨号功能。 3. 接收文件：当传真机接收到传真的信号时，用户可以选择打印文件或直接在电脑上查看。对于在电脑上查看的选项，需要确保电脑已连接到传真机，并已安装相应的软件。

4. 维护与保养：定期清理传真机的进纸盘和出纸盘，保持设备的清洁和整洁。此外，定期检查设备的墨粉和纸张等耗材的使用情况，及时更换。

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三、翻译成英文 The Invisible Star in Office Equipment: Functions and Uses of Fax Machines Among numerous office equipment, there is a device that is often overlooked but still plays a significant role - the fax machine. Despite the increasing popularity of email, cloud services, and online collaboration tools in the modern digital office environment, the fax machine still occupies an indispensable position. Below we will explore the functions of fax machines and how to use them. I. Functions of Fax Machines 1. File Transmission: The primary function of a fax machine is to transmit files. Users simply place the files they need to transmit in the input tray of the fax machine, enter the phone number and fax number of the recipient, and send the file to the other party. 2. Automatic Dialing: Many modern fax machines have automatic dialing functions that can automatically dial the phone number of the recipient before sending the file, saving the step of manually dialing. 3. File Receipt: Fax machines can not only send files but also receive files. When the receiver receives a fax signal, they can print out the content of the fax or directly view it on a computer. 4. Encryption Protection: Some advanced fax machines also have file encryption functions to protect the confidentiality of transmitted files. II. How to Use a Fax Machine 1. Preparation: First, prepare the files that need to be transmitted and ensure that they are compatible with the fax machine format. Additionally, ensure that the phone line is working properly. 2. Sending Files: Place the files in the input tray of the fax machine, enter the phone number and fax number of the recipient, and choose to send immediately or use automatic dialing functions if needed. 3. Receiving Files: When a fax signal is received by the fax machine, users can choose to print out the file or view it directly on a computer. For computer viewing options, ensure that the computer is connected to the fax machine and has installed the corresponding software. 4. Maintenance and Care: Regularly clean the input and output trays of the fax machine to keep it clean and tidy. Additionally, regularly check the usage of consumables such as ink powder and paper, and replace them promptly when necessary.