高效办公：传真机的使用与维护 一、引言 在数字化办公日益普及的今天，传真机仍然是一种重要的通讯工具。它的优势在于文件传输的速度快，便于文件的传输与存储，能够在第一时间实现纸面信息共享，有效支持办公室内的协同作业。但是，很多使用者并未真正了解如何使用和维保这种设备，使其在实际应用中出现了不少问题。这篇文章主要就为大家详细讲解传真机的使用和保养维护方面的技巧。 二、传真机的使用 1. 启动与关闭：在接通电源后，等待机器启动完成，此时可按机器面板上的按键或通过控制面板来进入待机状态。当不用时，应当正确关闭机器并断开电源，防止电能的浪费。 2. 发送传真的步骤：将文件放在送稿板上并设置相应的信息，例如电话号码和文件名。选择开始发送并确认收件人的号码是否正确无误。之后就可以通过拨打发送代码开始发送文件。发送完毕后，请务必取走已发送的文件。 3. 接收传真的步骤：在接收传真时，需要确保传真机处于待机状态并已连接电话线。当收到信号时，机器会自动接收文件。接收完毕后，机器会发出提示音，此时可以打开传真机取出文件。

三、传真机的维护与保养

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1. 清洁：定期清洁传真机表面和内部部件，以防止灰尘和污垢的积累影响其性能。对于内部的清洁，应请专业人员协助进行。 2. 墨粉和色带的更换：如果发现打印出的文件颜色变淡或出现色带打滑等现象，应考虑更换新的墨粉或色带。一般来说，应参照产品说明书来决定何时需要更换这些耗材。 3. 耗材更换及检查：对于所有可能耗尽的耗材如打印带、碳粉等应及时进行更换或检查。避免因为耗材的消耗过度导致机器的损坏或工作效能的降低。 四、翻译成英文： Efficient Office Work: The Use and Maintenance of Fax Machines I. Introduction

In the age of digital office work, the fax machine remains an important communication tool. Its advantages lie in the speed of document transmission, ease of transmission and storage, and the ability to share paper-based information in real time, effectively supporting collaborative work within the office. However, many users do not fully understand how to use and maintain this equipment, leading to many problems in practical applications. This article will provide a detailed explanation of the techniques for using and maintaining fax machines.

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II. Using Fax Machines 1. Starting up and shutting down: After connecting to power, wait for the machine to start up and enter standby mode by pressing buttons on the machine panel or through the control panel. When not in use, the machine should be properly shut down and the power disconnected to prevent waste of electricity. 2. Steps for sending a fax: Place the document on the feed tray and set the corresponding information such as phone number and file name. Select Start Send and confirm that the recipient's number is correct. Then dial the send code to start sending the file. After sending, make sure to remove the sent document. 3. Steps for receiving a fax: To receive a fax, ensure that the fax machine is in standby mode and connected to the telephone line. When a signal is received, the machine will automatically receive the document. After receiving, the machine will sound an alert, and you can open the fax machine to retrieve the document. III. Maintenance and Care of Fax Machines 1. Cleaning: Regularly clean the surface and internal components of the fax machine to prevent dust and dirt accumulation that can affect its performance. For internal cleaning, it is recommended to seek assistance from a professional. 2. Replacing ink powder and ribbons: If you notice that printed documents are fading or if there is slipping of the ribbon, it may be time to replace the ink powder or ribbon. Generally, refer to the product manual to determine when these supplies need to be replaced. 3. Replacing and checking consumables: All consumables that may run out such as printing ribbons, toners, etc., should be replaced or checked in time to avoid damage to the machine or a reduction in its operational efficiency due to excessive consumption of supplies.