如何使用办公传真设备发送和接收文件 一、发送文件 1. 打开传真设备 首先，确保传真设备已正确连接电源并启动。打开设备的盖子，将需要传真的文件放置在传真设备的扫描区域上。 2. 输入接收方信息 在传真设备的屏幕上或通过键盘输入接收方的电话号码或传真号码。确保输入的信息准确无误，避免造成无法送达的麻烦。 3. 启动传真过程 完成输入接收方信息后，按照设备的操作指南启动传真过程。一般可以通过点击屏幕上的“开始”按钮或按下特定按键来完成这一步。 4. 发送成功后的处理 传真过程中，设备会显示发送进度。当文件成功发送后，设备通常会发出提示音或显示“发送成功”等提示信息。此时，可以关闭设备盖子并整理已传真的文件。 二、接收文件

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1. 等待接收 将传真设备的盖子保持打开状态，等待接收传真的到来。当接收到传真时，设备会发出提示音或显示相应的提示信息。 2. 确认接收 在设备屏幕上确认接收到的传真信息，如电话号码、传真的日期和时间等。确认无误后，可以开始处理传真的内容。 3. 保存或打印 根据需要，可以将接收到的传真保存为电子文件或直接打印出来。如果需要保存为电子文件，可以按照设备的操作指南将文件保存到电脑或其他存储设备中。如果需要打印，可以直接连接打印机进行打印。 三、注意事项 1. 确保设备连接稳定 使用传真设备时，应确保设备连接稳定，避免因信号问题导致传真无法正常发送或接收。 2. 保持设备清洁 定期清洁传真设备的扫描区域和其他部件，以确保设备的正常运行和延长使用寿命。 3. 遵循操作指南 在使用传真设备时，应遵循设备的操作指南，避免因误操作导致设备故障或影响传真的效果。 **How to Use Office Fax Equipment to Send and Receive Documents** **1. Sending Documents** * First, ensure that the fax equipment is properly connected to a power source and turned on. Open the cover of the device and place the document you want to fax on the scanning area of the fax equipment. * Enter the recipient's information such as phone number or fax number on the screen or through the keyboard of the fax machine. Make sure the information is accurate to avoid any delivery problems. * After entering the recipient's information, follow the device's operation guide to initiate the fax process. This can usually be done by clicking the "Start" button on the screen or pressing a specific button. * During the fax process, the device will display the transmission progress. When the document is successfully sent, the device will typically emit a tone or display a message indicating "transmission successful". At this point, you can close the device's cover and organize the faxed documents. **2. Receiving Documents** * Keep the cover of the fax equipment open and wait for incoming faxes. When a fax is received, the device will emit a tone or display a corresponding message. * Confirm the received fax information on the screen, such as phone number, date, and time of the fax. Once confirmed, you can start processing the content of the fax. * Depending on your needs, you can save the received fax as an electronic file or print it directly. If you want to save it as an electronic file, you can follow the device's operation guide to save it to a computer or other storage device. If you need to print, you can connect a printer directly to print. **3. Precautions** * Ensure stable equipment connection: When using fax equipment, ensure that the connection is stable to avoid any issues with signal transmission that may prevent normal sending or receiving of faxes.

* Keep equipment clean: Regularly clean the scanning area and other parts of the fax equipment to ensure its smooth operation and extend its service life.

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* Follow operating guidelines: When using fax equipment, follow the operating guidelines provided by the manufacturer to avoid equipment malfunctions or affecting the quality of faxes due to misoperation.